In this article, we’ll learn how to generate bills when maintenance amounts are variable and change every month for every flat and not dependent on flat area or fixed charges. To generate bills against all flats or group of flats, follow below steps:

Step 1: Set the Import Config Name and Description

1. 1. Click on Left Menu
   2. Go to the Payment Collection section.
   3. Select the Import Tab.
   4. Click on + Add icon from the bottom right corner of the screen.
   5. Please enter the name and description(optional) of Import configuration.
   6. Click on Next.

Step 2: Configure Bill items

1. 1. Select the Type as Fixed.
   2. Enter the Item Name and Default Amount (optional).
   3. Select the ledger correctly against every bill item.
   4. Click on Next.

Step 3: Configure Late Payment

1. 1. Add the late payment charges as per your society norms.
   2. Enable the option and choose the type and the amount correctly.
   3. Below are the options:
      • Once Fixed – The Fixed amount is added after the due date.
      • Once Percent – A Configured percentage will be applied to the bill amount
      • Daily Fixed – Daily fixed amount will get added to the bill.
      • Daily Percentage – Daily fixed percentage will be added to the bill.
      • Monthly Fixed – After the due date, a fixed amount will be added and it will keep on adding every month.
      • Monthly Percentage – After the due date, a defined percentage will be applied on Bill and it keeps on adding every month.

Step 4: Configure Advanced Settings of Import Config

1. 1. Configure advance settings options.
      • To maintain social distancing Enable the Payment Gateway for online payments.
      • Enable “Allow residents to make advance payment” if you want residents to make advance payment.
      • Set max late payment amount by enable the option and set the amount.
      • Select the Round off method you want to use for invoice items.
      • The grace period can be given even after the due date.
      • Click on Next once done.

Step 5: Verify the configuration on the last step

1. Verify the summary.
2. Click on Save .
3. The system will ask you to download the excel sheet where you need to put the amount against every flat.

Step 6: Upload Bills against every Flat

1. Open the excel sheet and fill the bill amount as mentioned in the below screenshot.
2. Once done upload the excel template to generate the bills.
3. App shall ask to select the Invoice Date and Due date. Select the correct dates carefully.

NOTE: Send an email to support@neighbium.com in case of any queries.