How to Generate Automated Maintenance Bills for a fixed Amount for all Flats?

Scenario – 1 Please follow the below steps to Generate maintenance bills for a Vacant, Self-Occupied and Rented Apartments? For a fixed amount of Rs 1500, Non-occupancy charges an extra 10% from Rented Flats.

Step 1

  1. Click on Left Menu
  2. Go to the Payment Collection section.
  3. Click on Schedule Tab.
  4. Click on + Add icon from the bottom right corner of the screen.
  5. Please enter the name and description(optional).
  6. Click on Next.

Step 2

  1. Enter the amount as Rs 1500
  2. Enter the Item name as Maintenance or according to society norms.
  3. Select the Ledger as Maintenance Income from the ledger options.
  4. Click on the icon in the bottom of the screen + Click here to add an entry
  5. Enter the Item name as Non-occupancy charges. 10% of Non-occupancy charges will be Rs 150.
  6. Enter the Item name as Non-Occupancy Charges.
  7. Select a ledger as Non-Occupancy Income.
  8. Enable the option Charges applied to specific flat type and select the option Rented.
  9. Click on Next.

Step 3

  1. Select the due date and collection frequency
  2. If we choose Once – it defines that these charges once for a lifetime.
  3. If we choose Monthly – it defines that charges will be taken on a monthly basis.
  4. If we choose Quarterly – it defines that charges will be taken every quarter.
  5. Click Next.

Step 4

  1. If you want to allow online payments through payment gateway select the bank where you want the money to be transferred, enable this option and
  2. Click Next.

Step 5

  1. Set Late payment charges.
  2. If late payment charges are 21% annually but should calculate daily then set Daily percent as 0.057.
  3. If late payment charges are fixed and applied only once after the due date then select Once Fixed and enter the amount.
  4. The rest of the option is self-explanatory. Choose it accordingly.
  5. Click on Next.

Step 6

  1. A summary page will appear.
  2. Please verify all the configurations.
  3. If everything looks fine then click
  4. Click on Save.


  • If the due date is 10th or greater than Bill will be generated on 1stof every month or quarter.
  • If Bill date is less than 10th then the bill will be generated 10 days before the due date.
  • This will send App notification, Email, and SMS (if enabled) to all the members with the Invoice.



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